Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient management of administrative tasks, and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant workplace.

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and providing excellent customer service with professional phone etiquette
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and financial tracking
• Organize and file documents systematically, ensuring easy retrieval and compliance with company policies
• Assist with calendar management and scheduling appointments or meetings for team members and executives
• Support office management tasks such as supply ordering, maintaining office equipment, and overseeing general administrative functions
• Provide clerical support including proofreading documents, preparing correspondence, and managing mail distribution
• Offer customer support by addressing inquiries promptly and professionally, whether via phone or email

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Familiarity with QuickBooks for bookkeeping and financial record-keeping
• Excellent multi-line phone system operation and phone etiquette skills
• Bilingual abilities are a plus to serve diverse clients effectively
• Strong typing skills with high accuracy; capable of managing data entry efficiently
• Knowledge of office management procedures, filing systems, and calendar management tools
• Experience working in medical or dental receptionist environments is advantageous
• Demonstrated ability to handle customer service interactions professionally and courteously
• Personal assistant experience or medical receptionist background is desirable for supporting executives or healthcare teams
• Ability to multitask effectively while managing time efficiently in a fast-paced environment

Join us as an Administrative Assistant to be a key contributor in creating an organized, efficient, and welcoming office atmosphere. Your proactive attitude will help ensure our operations run seamlessly while providing exceptional support to our team!

Job Types: Part-time, Contract

Pay: $13.00 - $15.00 per hour

Work Location: In person