Administrative Assistant

Job Responsibilities

• Secretarial Support: Manage executive calendars, schedule appointments, and coordinate travel arrangements, including flights and accommodation.
• Administrative Functions: Handle incoming emails/calls, draft correspondence, prepare reports, and maintain physical/digital filing systems.
• Office Management: Maintain office supplies inventory, coordinate with vendors, and ensure the office environment is organized.
• Meeting Coordination: Organize meetings, prepare agendas, take minutes, and follow up on action items.
• Financial Assistance: Assist with processing expense claims, invoices, and basic bookkeeping.
• Communication: Act as the primary point of contact for internal staff and external stakeholders.

Requirements

• Education: Diploma or equivalent in Business Administration or a related field.
• Experience: At least 2-5 years of relevant secretarial or administrative experience.
• Attributes: Strong organizational, multitasking, and time-management skills with high discretion and confidentiality.

Preferred Qualifications

• Experience in a fast-paced environment.
• Basic knowledge of bookkeeping or HR practices.

Skills

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).