Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will help manage daily office operations, contacting vendors, organizing schedules and provide exceptional support to ensure our workplace runs smoothly. Your proactive approach, excellent communication skills, and ability to juggle multiple tasks will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant team dedicated to excellence.

Duties

• Greet visitors at the front desk with professionalism and warmth, ensuring a positive first impression
• Manage clients requests via text or calls courteously using proper phone etiquette
• Maintain organized filing systems, handle data entry, and perform proofreading to ensure accuracy in documents and correspondence
• Utilize Microsoft Office Suite and Google Workspace tools for document creation, scheduling, and communication
• Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings
• Handle clerical duties including photocopying, faxing, mailing, and inventory management of supplies
• Assist with bookkeeping responsibilities using QuickBooks or similar accounting software for basic financial record keeping
• Provide customer service support by responding promptly to inquiries via phone or email, ensuring a positive experience for clients and staff
• Support personal assistant tasks such as job arrangements or special project coordination when needed

Qualifications

• Proven experience in an office environment with strong clerical skills and organizational abilities
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Drive), and basic computer literacy
• Prior experience with QuickBooks or bookkeeping is preferred but not required
• Excellent phone etiquette
• Strong typing skills with attention to detail for proofreading and data entry tasks
• Demonstrated ability to prioritize tasks efficiently with excellent time management skills
• Previous experience as a personal assistant is advantageous
• Knowledge of office management practices including filing systems, calendar management, and customer support techniques

Join us in creating a welcoming environment where organization meets exceptional service! This role is perfect for motivated individuals eager to grow their administrative career while making a meaningful impact every day.

Job Type: Part-time

Pay: $15.00 - $26.62 per hour

Work Location: Hybrid remote in Ocala, FL 34470