Administrative Assistant

Our client, a leading private equity firm on the westside, is seeking a sharp and resourceful Administrative Assistant to support a group of investment and operations professionals. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced, team-driven environment.

Key Responsibilities:

• Coordinate domestic and international travel, handling itineraries, bookings, and last-minute adjustments with ease.
• Prepare, edit, and polish correspondence, presentations, and client-facing materials in collaboration with internal teams.
• Manage complex calendars, schedule meetings, confirm appointments, and resolve conflicts to ensure smooth daily operations.
• Process and track detailed expense reports, reimbursements, and receipts.
• Maintain office operations — overseeing supplies, ordering lunches, managing vendor relationships, and keeping shared spaces organized.
• Serve as a point of contact for building management and external service providers to ensure facilities run seamlessly.
• Contribute to special projects and team initiatives as assigned.

Qualifications:

• Bachelor’s degree preferred.
• Excellent written and verbal communication skills.
• Strong organizational abilities and exceptional attention to detail.
• Discretion, professionalism, and sound judgment in handling confidential matters.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Experience coordinating travel and managing expenses in a corporate setting.
• A self-starter who takes ownership and anticipates needs before they arise.

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.