Administrative Assistant

Summary: We are seeking an Administrative Assistant to perform various office duties

Job Title: Administrative Assistant

Location: Albany, NY 12229

Target Work Schedule: Monday to Friday 8:00AM to 4:00PM

Target Duration/End Date: March 2028

Description of Roles and Responsibilities:

· Validation of the Pistol Permit request and consent to ensure that they follow MH 9.33 Laws and HIPAA Laws for requesting mental health background checks

· Entering the demographic data of the applicant into the MHBC (Mental Health Background Check) application which checks all of the State psychiatric facilities for any services that the individual may have received

· The results of the background check would then need to be printed and copied. The original would need to be sent back to the police authority, and a copy of the request is then filed for the duration of the document retention

· There is a need for a timely turnaround of the requests back to the police authorities for local processing. The staff would be handling requests for pistol permits, explosion, employment and government employee qualifications

· Other tasks include digitizing the records within the department for an electronic repository to be held for the duration of the file retention per policy. Accuracy in the digitizing process is required to ensure integrity of the file is upheld

Mandatory/Minimum Qualification, Skills, Experience Requirements:

Associate or Bachelor's degree preferred. And at least three years of data entry and software management or relevant experience

Qualification, Skills, Experience Requirements:

· Must have good time management skills

· Detail-oriented, organized

· Able to catch errors/inconsistent/ incomplete work, proofread work

· Able to manage a large volume of electronic files without commingling files

· Must be able to work quickly and accurately

· Able to follow office policy and procedure

· Able to rename PDF files, drag and drop files in folders, copy and paste files into folders, create folders, edit template emails, double checks work, ask questions when clarification is needed

· Must be proficient in Microsoft Word, Adobe PDF, Microsoft Excel, and Microsoft Outlook

· Ability to prepare and maintain standard records and reports

· Ability to understand and carry out oral and written instructions

(Resume must stand alone in demonstrating qualifications and experience)

Other Notes:

1. Resume must stand alone in demonstrating qualifications and experience

2. Please take a moment to review the job details, including qualification requirements, location, duration, and pay rate, before you apply

3. Please complete the screening questions for your application or include a cover letter with more information for us and the hiring team to consider

4. We encourage you to complete the Skills Tests to demonstrate your skills

5. Where required, consider submitting proof of licensure with your application

6. Where applicable, consider including samples or examples of your work that demonstrate your capabilities with your application

7. Where relevant, please include your LinkedIn page, at least 3 professional references, a copy of your diploma or other proof of licensure/professional certifications, and your USC / GC / H4 / H1B. We do not accept C2C applicants without this information

8. Your application must have your full legal name and current contact information

9. There may be cases where the hiring team requires two or more professional references with application

10. We partner with companies to offer and deliver projects and solutions to our clients Some positions may be hired through our partners

(Ref#:05026)

Why work with us:

At Donia, we foster a culture of growth. We recognize that everyone brings unique skills and experiences to their work and that the company is better for such diversity. We encourage you to pursue your interest and grow within the company. We promote from within because we value and reward contributions

About us:

We are a Business Management Consulting, Staff Augmentation and Workforce Solutions firm

Our founder is an engineer and seasoned business management consultant. The values of precision, quality, and reliability are embodied in all our work

We aim to delight our clients through the high quality of our service. So much so, that almost all our contracts are through Word of mouth and referrals. Because for over fifteen years, we have worked with Non-profits, City, State, and Federal Agencies – strategizing and putting together specialized teams that can tackle any project

Donia's team of collaborative solution-finders will meet you where you are and build the system that will get you to your goals. Let us know how we can use our Business Consulting and Staff Augmentation and Workforce Solutions expertise to help you

About our Benefits Program

All Donia LLC full-time staff have access to our benefits program. Features include but not limited to:

· Health insurance

· Dental Insurance

· Vision Insurance

· Paid Time Off

· Disability

· Life insurance

Donia LLC is an equal opportunity employer

Pay: $24.00 - $29.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Did you review and are okay with the job details - including qualification requirements, location (including In-Person as applicable), duration, and pay rate W2 ?

Ability to Commute:

• Albany, NY 12229 (Required)

Work Location: In person