Administrative Assistant

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Schedules and organizes complex activities such as meetings, travel, and conferences.
• Establishes, develops, maintains and updates filing system. Retrieves information from files when needed.
• Organizes and prioritizes large volumes of information and calls.
• Opens, sorts and distributes mail. Drafts written responses or replies by phone when necessary.
• Responds regularly to ongoing requests for information.
• Answers phones, takes messages and answers all routine inquiries.
• Acts as a liaison with other departments and outside agencies. Handles confidential information and explains policies when necessary.
• Types and designs general correspondence, memos, etc.
• Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final communication or document.
• Records meeting minutes.
• Maintains open channels of communications with other company departments. Answers all inquiries in a professional and courteous manner.