Administrative Assistant

Job Title: Administrative Assistant / Support

Department: Technology Division
Location: Dubai
Employment Type: Full-Time

Position Summary

The Technology Division Administrative Assistant / Support will serve as a key operational support role for the Technology Director and the wider division. This role ensures the smooth execution of all administrative and communication tasks, efficient internal coordination, and timely follow-up on deliverables, meetings, and reporting. The ideal candidate is highly organized, tech-savvy, proactive, and able to manage multiple priorities with professionalism and precision.

Key Responsibilities

• Administrative & Operational Support
• Organize, maintain, and structure all internal administrative files, forms, and communication logs.
• Maintain and monitor the task tracking list for deliverables assigned across the division.
• Prepare and archive internal documentation, including memos, approvals, and reports.
• Support the execution and tracking of policies, circulars, and internal notices under the guidance of the Technology Director.
• Meeting & Calendar Management
• Schedule meetings, send calendar invites, and coordinate availability across internal and external teams.
• Prepare meeting agendas and summaries, and follow up on action items post-meeting.
• Track and remind the Technology Director and team members of key deadlines and meetings.
• Communication & Reporting
• Assist in preparing internal presentations, reports, and communication summaries.
• Follow up with team members on pending tasks, updates, and requested documentation.
• Ensure clear and professional communication across all internal and external interactions.
• Division Organization & Documentation
• Organize and maintain the division's OneDrive folder structure and digital archives.
• Ensure proper version control, logical file naming, and consistent documentation.
• Support in preparing and maintaining reports using Excel, Word, and other Microsoft Office tools.
• Task Monitoring & Follow-up
• Track ongoing requests and instructions from the Technology Director to ensure timely updates.
• Coordinate feedback loops and status reporting from various departments under the Technology Division.
• Proactively seek clarification and updates to maintain operational alignment.

Required Skills & Qualifications

• Bachelor’s degree in business administration, Information Management, or a related field.
• Minimum of 2–4 years of relevant administrative experience, preferably in a technology or digital content environment.
• Proficient in Microsoft Office Suite, with advanced skills in OneDrive, Excel, and Word.
• Strong organizational and time-management skills with a high attention to detail.
• Excellent written and verbal communication skills in English.
• Ability to handle confidential information with integrity and discretion.
• Punctual, responsible, and capable of handling multiple ongoing tasks.
• Flexible and proactive in adapting to new technologies, tools, and working structures.

Preferred Attributes

• Experience in EdTech, software product environments, or digital teams.
• Familiarity with task tracking and project coordination tools such as Smartsheet.
• Strong documentation and internal reporting experience.

Job Type: Full-time

Application Question(s):

• Can you join immediately?
• How much is your expected monthly salary?
• How many years of experience do you have as an Admin Assistant/Support?