Administrative Assistant

We are looking for a detail-oriented Grants Administration role in Raleigh, NC. In this long-term contract position, you will play a key role in supporting grants administration, ensuring smooth processes, and maintaining accurate documentation. This opportunity offers the potential for conversion to a permanent role after the initial evaluation period.

Responsibilities:

• Coordinate the collection, organization, and validation of subaward materials while maintaining comprehensive award files.

• Facilitate the preparation and submission of Agreement and Contract Requests (ACRs), monitor progress, and address routine issues in collaboration with stakeholders.

• Assist with the setup of new grants and activities by gathering required documentation and ensuring readiness for activation.

• Track awards, agreements, subawards, and project milestones using internal systems to ensure transparency and accuracy.

• Provide administrative support such as scheduling meetings, preparing reports, drafting communications, and assisting with departmental initiatives.

• Review and process invoices related to subawards, ensuring accuracy and compliance.

• Maintain effective communication with team members and external partners to support efficient workflow.

• Support process improvements and ensure adherence to organizational policies and procedures.

• Prepare documentation and reports to aid in decision-making and project updates.

• Ensure confidentiality and discretion in handling sensitive information.

• At least 1–2 years of experience in administrative or business support roles, demonstrating strong organizational skills and attention to detail.
• Proficiency in Microsoft Office applications, particularly Excel and Outlook.
• Ability to handle multiple tasks and meet deadlines in a dynamic, fast-paced environment.
• Basic understanding of budgets and financial documentation.
• Excellent written and verbal communication skills, with the ability to work independently and collaboratively.
• Familiarity with grants administration, research administration, or contracts administration is preferred.
• Experience with subaward processing or contract workflow systems is an advantage.
• Background in academic, research, or healthcare environments is desirable.
TalentMatch ^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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