Administrative Assistant

Job Description

- Manage calendars, schedule meetings, and coordinate travel for executives and team members.

- Prepare and review financial documents, reports, and presentations with accuracy and confidentiality.

- Handle incoming calls, emails, and client inquiries professionally.

- Maintain organized filing systems for sensitive financial and regulatory documents.

- Develop and maintain a filing system ; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.

- Assist with expense tracking, invoice processing, and budget monitoring processing invoices for payment in adherence with documented processes and guidelines and vendor agreements.

- Support compliance activities by ensuring proper documentation and adherence to company policies.

- Coordinate internal and external meetings, including logistics and materials.

- Prepares and logs departmental expense claims and reports . Tracks expenses to ensure they stay within budget.

- Provide administrative support for audits and regulatory reviews.

- Perform other duties as required to support the finance team.

Must Have Requirements:

- 2-3 years previous Executive Assistant or Admin experience

- Adaptable. Multi-tasker

- Proficiency in MS Office applications (PowerPoint, Excel, Word, Outlook, Teams etc.)

- Strong organizational and time-management skills.

- Excellent written and verbal communication abilities.

- Ability to handle confidential financial information with discretion.

- Detail-oriented with strong problem-solving skills.

Nice To Haves:

- Familiarity with financial systems and compliance processes.

- Experience supporting senior leadership in a regulated industry.

- Ability to work independently and manage multiple priorities.

- Positive and professional demeanor.