Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive attitude to help us maintain an efficient and welcoming office environment. Whether managing schedules, handling correspondence, or supporting team members, you’ll play a key role in driving our success forward.

Responsibilities

Responsibilities include, but are not limited to:

• Updating and maintaining database records with a high level of accuracy and confidentiality
• Preparing and issuing tax receipts in a timely and accurate manner
• Creating and processing invoices
• Performing bank-related errands, including making deposits
• Providing general administrative and clerical support to the office
• Organizing and maintaining digital and physical filing systems
• Supporting staff with special projects and operational tasks as needed
• Coordinating basic office needs
• Organize and file documents systematically, ensuring all records are up-to-date and easily accessible
• Assist with clerical tasks such as proofreading correspondence, preparing reports, and managing incoming/outgoing mail

Skills

• Previous administrative, bookkeeping, or office support experience preferred
• Experience with donor databases, invoicing, or basic accounting tasks is an asset
• Strong organizational and time-management skills
• High attention to detail and accuracy
• Ability to handle sensitive financial and donor information with discretion
• Reliable transportation for bank and office-related errands
• Strong written and verbal communication skills
• Proven experience in office management or administrative support roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and basic computer literacy
• Strong typing skills along with meticulous proofreading capabilities to ensure error-free documents
• Ability to handle confidential information discreetly while maintaining professionalism at all times

Join us to be part of a vibrant team where your organizational talents will make a real impact!

We value energetic individuals who thrive on helping others and creating an efficient workplace. This paid position offers the chance to develop your skills further while contributing to our collective success.

Pay: $41,000.00 per year

Benefits:

• Flexible schedule
• Paid time off

Work Location: Hybrid remote in Austin, TX 78701