Administrative Assistant

Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. If you thrive in a fast-paced environment, possess excellent communication skills, and have a passion for helping others, this opportunity is perfect for you. Join us to be the welcoming face of our organization while managing essential office functions with enthusiasm and professionalism. Bilingual preferred.

Duties

• Greet customers and vendors warmly, providing outstanding customer service and ensuring a positive first impression
• Manage multi-line phone systems, direct calls efficiently, and handle inquiries with professionalism and courtesy
• Maintain organized filing systems, perform data entry, and ensure accurate record-keeping using digital tools such as Microsoft Office
• Schedule appointments, coordinate calendar management, and assist with personal or professional tasks as needed
• Process incoming and outgoing correspondence, proofread documents for accuracy, and perform clerical duties including photocopying and faxing
• Support office management by overseeing supply inventory, maintaining cleanliness, and ensuring the front desk area is welcoming and organized
• Assist with bookkeeping tasks using QuickBooks to support basic financial record-keeping

Experience

• Proven office experience or clerical background demonstrating strong organizational skills and attention to detail
• Prior experience in customer service or customer support roles emphasizing excellent phone etiquette and interpersonal skills
• Familiarity with office management tasks such as filing, data entry, calendar management, and document proofreading
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), and basic data entry skills
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Experience working in a water district is a plus but not required; relevant personal assistant experience is also valued
• Strong time management skills to prioritize tasks efficiently in a busy environment

Join us to be an integral part of a vibrant team where your organizational talents and friendly demeanor will make a lasting impact! We are committed to fostering an inclusive workplace that values your contributions while supporting your professional growth.

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person