Administrative Assistant

Wine & Spirits importing company is seeking an experienced Administrative Assistance in its busy Aventura office.

Duties include but are not limited to:

Administrative/HR duties:

• Answering phones
• Mail processing and distribution
• Receive, organize and send out samples as required
• Arrange travel and hotel reservations
• Maintaining and order clerical and general office supplies
• Expense reports review and approval for AP processing
• Monthly T& E actual vs budget report distribution
• Admin support to sales teams
• Prepare payroll for Controller’s approval
• Assist with various HR duties (SUI updates, Benefits updates, PTO updates, 401k notices, etc.)

Compliance duties:

• Manage the licensing, label registration, and TTB Cola’s via BevLogic portal
• Cola waiver requests (TTB portal)
• Create and manage UPC Codes
• Update and distribution of project flow charts
• Weekly compliance status report
• Prepare monthly Bev Tax reports
• Maintain compliance records organized in company’s compliance drive

Marketing duties:

• OCM
• VIP: Monthly and ad hoc reporting & system management
• Karma app management
• SRS Manual depletions
• SRS catalog management and SGWS Item flow
• Maintain and create domain registrations (Namecheap)

Demonstrated Attitude and Ability:

• Excellent written & communication skills with strong attention to detail
• Must be able to meet firm deadlines
• Ability to work independently on projects
• Ability to handle constantly changing agendas
• Ability to work independently on projects
• Ability to prioritize activities and multitask / self-starter
• Timely follow up and follow through on all assignments
• Professional telephone and customer interface etiquette

Job requirements:

• Minimum 3 years Administrative Assistance experience
• Experience in the wine & spirits industry a plus
• Detail oriented, able to multi-task, very well organized
• Strong computer skills – Microsoft Office suite
• Intermediate to advanced Excel skills is a must
• May require lifting boxes weighing up to 50 lbs.

Please include salary requirements with your resume

Location: Aventura, FL

Compensation: Based on experience

Principals only. Recruiters, please don't contact this job poster.

Please, no phone calls about this job!

Please do not contact job poster about other services, products or commercial interests

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• Associate (Required)

Ability to Commute:

• Miami, FL 33180 (Preferred)

Work Location: Hybrid remote in Miami, FL 33180