Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the first point of contact for visitors and callers, manage day-to-day office operations, and provide essential administrative support across departments. Your proactive approach and excellent communication skills will help ensure our office runs smoothly, efficiently, and professionally. This position offers an exciting opportunity to contribute to a vibrant work environment while honing your organizational and clerical skills.

Responsibilities

• Greet visitors at the front desk with professionalism and warmth, ensuring a positive first impression.
• Manage multi-line phone systems, screen calls, and direct inquiries to appropriate team members with courtesy and efficiency.
• Handle calendar management, scheduling appointments, meetings, and conference rooms using digital tools like Google Workspace or Microsoft Office.
• Perform data entry and maintain accurate filing systems—both digital and physical—to ensure easy retrieval of documents.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking.
• Support office management duties such as ordering supplies, maintaining inventory, and coordinating repairs or maintenance.
• Provide exceptional customer service by responding promptly to inquiries via phone, email, or in person while maintaining professional phone etiquette.
• Proofread documents for accuracy and clarity to uphold high-quality standards in all communications.
• Support personal assistant tasks such as travel arrangements, calendar updates, and correspondence management as needed.

Skills

• Proven experience in office management or administrative roles with strong clerical skills.
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry tools.
• Familiarity with QuickBooks for bookkeeping and basic accounting tasks is highly desirable.
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Exceptional phone etiquette and customer service skills; bilingual abilities are a plus for serving diverse clients or visitors.
• Experience handling multi-line phone systems and managing front desk operations confidently.
• Attention to detail for proofreading documents, managing schedules, and maintaining accurate records.
• Effective time management skills to prioritize tasks effectively throughout the workday.
• Previous office experience including filing, data entry, and general administrative support is preferred. Join us as an Administrative Assistant where your enthusiasm for organization meets your passion for helping others! Bring your positive energy, attention to detail, and proactive mindset to support our team’s success every day!

Pay: $23.78 - $28.64 per hour

Benefits:

• Employee assistance program
• Life insurance
• Paid time off

Ability to Relocate:

• Johnston, RI 02919: Relocate with an employer provided relocation package (Required)

Work Location: In person