Administrative Assistant

Job Title: Administrative Assistant

Location: Phoenix, AZ (Hybrid – 80% Remote / 20% Onsite)

Duration: April 6, 2026 – July 31, 2026

Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Position Overview

We are seeking a detail-oriented Administrative Assistant to support the Division of Developmental Disabilities (DDD) in Phoenix, AZ. This role involves handling sensitive health-related documentation, maintaining database records, and ensuring accurate and timely processing of behavioral plan information. The ideal candidate will be highly organized, tech-savvy, and able to maintain strict confidentiality.

Key Responsibilities

• Redact sensitive and private health information from Behavior Plans for annual reviews
• Update behavior plan-related data fields in a centralized database system
• Upload finalized behavior plan packets into electronic member files
• Document and write progress notes to track task completion
• Ensure accuracy, consistency, and adherence to established work standards
• Maintain confidentiality and comply with data privacy regulations
• Collaborate with cross-functional teams and communicate progress on tasks/projects
• Identify issues proactively and seek support when needed

Required Qualifications

• Minimum High School Diploma or equivalent
• At least 2 years of experience in:
• Database systems
• Computer-based applications
• Clerical/data entry work
• Experience working in a team environment
• Strong written communication skills for task tracking and updates
• Ability to handle confidential and sensitive information

Preferred Qualifications

• Experience supporting special projects
• Experience working across multiple functional teams
• Familiarity with:
• Google Workspace tools
• Adobe Acrobat

Key Skills

• Data entry and database management
• Attention to detail and accuracy
• Confidentiality and data security awareness
• Time management and organization
• Communication and teamwork
• Ability to follow standardized processes and guidelines

Additional Requirements

• Must be a local candidate in Phoenix, AZ at the time of submission
• Must be available for in-person interviews within 1 week of posting closure
• Must be able to start within 2 weeks of offer
• Position requires background/security clearance