Administrative Assistant

Once Upon A Preemie, Inc

Administrative Assistant

Overview:

The Once Upon A Preemie Program Assistant works alongside the President to support all administrative duties. Duties include managing calendar, travel, scheduling, meeting notes and follow-ups, ordering supplies, organizing and storing project reports and documents. The Administrative Assistant will be detailed oriented, and have the ability to multi-task, while communicating status updates on projects to executive leadership and team members.

Background:

Once Upon A Preemie, Inc is a non-profit organization that leads education and empowerment services for the healthcare community and for families. We are currently seeking a dynamic administrative assistant to support organizational goals.

Responsibilities:

• Admin duties include: Preparing meeting agendas, attending meetings, note taking, and leading all meeting follow-ups, organizing files, creating and managing databases, scheduling meetings, coordinating periodic travel, supporting CRM set-up and management
• Speaker Management: Support President with responses to speaking engagements including: Confirming availability, emailing required documents, coordinating with design team on presentation specs.
• Prospecting/Fundraising: Cold calling/email prospective funders/donors, and hospitals to support OUAP. Update proposal templates to solicit new business.
• Funder Relations: Creating and managing funder database and funder communications/thank you letters.
• Reporting: Assist President with funder/client data reports.
• Program Assistance: Attend program planning meetings, note take, lead all follow-ups.

Education/Experience

• BA/BS University Degree with a concentration in public health, public administration, marketing, sales, or business administration preferred
• Three to five years of industry experience
• CRM, MS Word Suite, and Internet Research experience required
• Knowledge of public health, maternal health, heath equity, required, perinatal and neonatal health a plus
• Project management experience required
• Event planning experience a plus
• Excellent communication skills (written and oral), strong attention to detail, and ability to work well in a team environment
• Social media and social media marketing experience a plus

Job Type: Part-Time Consultant

Compensation: Compensation is commensurate with experience. No healthcare benefits are offered at this time.

Hours: Tuesday to Thursday, 9:00am-5:00pm EST.

Work Location: Hybrid (Philadelphia Preferred). Onsite one week orientation required in Philadelphia, PA.

For more information please visit: www.onceuponapreemie.org

Job Types: Part-time, Contract

Pay: $35,000.00 per year

Benefits:

• Professional development assistance

Application Question(s):

• Are you available to work Monday-Friday 9:00am- 5:00pm EST?

Location:

• Philadelphia, PA 19129 (Required)

Willingness to travel:

• 25% (Required)

Work Location: Hybrid remote in Philadelphia, PA 19129