Administrative Assistant

📍 Location: Dubai, UAE, Silicon Oasis

💰 Salary: AED 6,000 – 7,000 per month

🕒 Employment Type: Full-time

About the Role

Our client is seeking a detail-oriented Admin Assistant to support day-to-day administrative and operational tasks within the organization. The role involves coordinating documentation, managing tenant records, and supporting various government-related processes related to property management and utilities.

Key Responsibilities

• Prepare DEWA bills and invoices for payment in coordination with the Accounts team.
• Process DEWA activation applications for tenants.
• Create and maintain tenant records , issue contracts, and update CRM/ERP systems.
• Scan and upload documentation to ERP systems for proper recordkeeping.
• Manage Ejari certificates and Business Operating Permit (BOP) applications for new and renewing offices.
• Maintain and manage service charge invoices for all buildings.
• Generate fuel bills for the company and subsidiary entities and coordinate payments.
• Manage RTA and SALIK accounts , including weekly top-ups.
• Process insurance cheques, receipts, and premium payment certificates .
• Add new buildings to ERP and Ejari systems .
• Prepare Noqodi statements for payment processing.
• Coordinate with building security to deliver contracts for tenant handover.

Requirements

• Familiarity with DEWA, Ejari, BOP, and RTA processes in the UAE.
• Previous administrative experience in real estate or property management is preferred.
• Proficiency in MS Office (Excel, Word, Outlook) and ERP systems.
• Strong organizational and communication skills .
• High attention to detail and accuracy in documentation and data entry.
• Ability to manage multiple tasks and meet deadlines.