Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our team in Oakland, California. In this Contract position, you will play a key role in maintaining smooth daily operations while providing attentive support to the organization. This role is ideal for someone who thrives in a fast-paced environment and enjoys engaging with the public.

Responsibilities:
• Welcome and assist visitors by providing a friendly and attentive greeting.
• Offer appropriate referrals to individuals seeking guidance or information.
• Manage incoming calls and direct them to the correct departments or personnel.
• Perform accurate data entry tasks to maintain organized records.
• Assist with general administrative tasks to support office operations.
• Ensure the reception area is clean and presentable at all times.
• Collaborate with team members to address office needs efficiently.
• Provide bilingual support (Spanish preferred) when communicating with the public.
• Handle inquiries with care and ensure timely resolutions.
• Maintain confidentiality and uphold the organization’s standards in all interactions.

• Proven experience in administrative or receptionist roles.

• Strong skills in data entry and maintaining organized records.

• Ability to manage inbound calls effectively and professionally.

• Proficiency in basic office software and administrative tools.

• Excellent communication skills, both verbal and written.

• Bilingual capabilities in Spanish are a plus.

• Exceptional organizational skills and attention to detail.

• Ability to work independently and as part of a team in a fast-paced environment.

TalentMatch ^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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