Administrative Assistant

DEPARTMENT: Office Administration

Position: Administrative Assistant

Job Description:

The Administrative Assistant reports under the general direction of the Deputy Administrator. This position requires someone with excellent customer service skills, computer, analytical, oral and writing skills. The Administrative Assistant should have excellent math skills and is comfortable working in a fast – paced public environment.

Duties and Responsibilities:

1. Operate telephone and direct calls and visitors to appropriate departments and provide clerical support to other departments as necessary.

2. Processing water/sewer utility billing, including calculation of bills, preparation of prebilling estimates, printing and mailing all utility bills and running and distributing post billing reports.

3. Maintain accurate billing records on computer and in files.

4. Input meter reading if required, prepare work orders or rereads for Public Works staff and dispatches staff to utility calls.

5. Receive payments, balance cash drawers and customer payments, write receipts for various departments and prepare daily bank deposits.

Prepares and calculate Business Licenses

Perform other related duties as assigned by the Clerk Treasurer

Qualifications:

Knowledge of computer hardware and software, including word processing, and data processing software . Proficient in Word and Excel. Ability to prepare and maintain accurate records, ability to maintain confidentiality, ability to use independent judgement in interpreting and enforcing policies and procedures, Ability to establish and maintain effective working relationships.

Education and Experience:

High School graduate with excellent clerical, math and computer skills. The ability to establish priorities and complete assigned duties with minimal supervision. Preferred: Experience in utility billing and an Associate Degree.

Pay Range: $15.00 – $17.00

Benefits: None

Equal Opportunity Employer. (EOE)

Job Type: Part-time

Pay: $15.00 - $17.00 per hour

Work Location: In person