Administrative Assistant

Role Overview You are the operational backbone of a fast-growing Sacramento artificial turf company. You keep projects moving, customers informed, and the owner focused on sales.

Core Responsibilities

Payroll & Time Tracking

• Administer employee time tracking through Workforce by QuickBooks (Intuit)
• Review and approve timesheets weekly before payroll runs
• Process payroll through QuickBooks; flag discrepancies to owner
• Manage certified payroll reporting for any public works / prevailing wage jobs

Financial & Admin

• Job costing — track materials and labor against project budgets
• Receipts management and expense categorization in QuickBooks
• Assist with insurance renewals, workers comp audits, and policy management

HR & Compliance

• Maintain employee training certifications
• Assist with onboarding new hires (I-9, W-4, Workforce setup)
• Maintain DIR registration and licensing compliance calendar

Scheduling & Customer Communications (in the near future)

• Manage all inbound leads and appointment scheduling
• Send and track the 14-page home improvement contracts via DocuSign
• Handle customer follow-up from signed quote through project completion
• Coordinate crew schedules with foreman

Tools You'll Use Daily

• QuickBooks Online + Workforce by Intuit (time tracking)
• Slack (primary communication with owner)
• Google Drive / Docs
• DocuSign or similar e-signature platform
• Square / Stripe (payment reference)

What We're Looking For

• 2+ years in admin, bookkeeping, or operations — home services industry a plus
• Comfortable working independently in a remote, fast-paced environment
• Detail-oriented with strong follow-through
• Discretion — you'll handle financial and customer data
• Trades experience preferred

Compensation

• $22 - $24 / hr based on experience
• Peak season stipend available (April–September)
• Flexible hours, fully remote

Pay: $22.00 - $24.00 per hour

Expected hours: 5.0 – 25.0 per week

Application Question(s):

• How many years of payroll experience do you have?
• How many years of job costing do you have?
• How many years working for a construction / trades company do you have?

Education:

• Associate (Required)

Experience:

• Administrative: 2 years (Required)

Location:

• Sacramento, CA (Required)

Work Location: Remote