Administrative Assistant

Under the direct supervision of the Finance Manager and other corporate executives, this position provides a receptionist for the corporate office along with administrative and clerical support to the finance department. In addition to greeting visitors and answering the phone, this position includes typing, filing, and scheduling. Performs specific duties such as data entry, record keeping, coordination of meetings and conferences, and working on special projects. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload.

Daily Responsibilities for UMS Administrative Assistant/Receptionist:

• Answer and direct phone calls
  • Assist with customer concerns
• Greet and direct visitors
• Filing
• Assist in invoicing and other various data entry tasks
  • Accounts payable
    • Invoice reconciliation
  • Accounts receivable
    • Collection
• Assist in project-driven work assigned by corporate executives
• First contact for staffing services
  • Greet new employees and temporary workers
  • Communicate with agencies about staffing needs
  • Report hours to agencies
• Organize and schedule appointments
• Write and distribute emails, faxes, and other correspondences
• Assist in additional non-specific projects and tasks