Administrative Assistant

About Us: We are a locally trusted, family-operated business specializing in swimming pool service, renovation, and new pool construction. We also operate a small retail store that supplies pool products to our local community. Our team takes pride in delivering dependable and high-quality service to our loyal customer base.

<Job Summary>
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture.

<Duties>

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems, handle incoming calls, and route messages efficiently
• Perform data entry, maintain accurate filing systems, and organize documents using digital tools and scheduling programs
• Support office management tasks including calendar management, scheduling service work.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices
• Provide customer service support by responding promptly to inquiries, supporting client needs, and ensuring positive interaction
• Maintain office supplies inventory and coordinate procurement as needed
• <Qualifications>
• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel,)
• Familiarity with QuickBooks for bookkeeping
• Excellent phone etiquette with experience managing multi-line phone systems
• Strong typing skills with high accuracy; ability to perform data entry efficiently
• Demonstrated ability to manage time effectively in a fast-paced environment
• Previous experience in customer service or reception roles
• Knowledge of office management practices including filing systems, proofing documents, and maintaining office supplies
• Personal assistant experience or experience supporting executives is advantageous
• Preferred: Basic knowledge of swimming pools, pool chemicals, or pool maintenance
• Join us as an Administrative Assistant and become a key contributor to our vibrant team! Your proactive attitude, organizational prowess, and excellent communication skills will help us deliver outstanding support while advancing your career in a lively work environment.

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person