Administrative Assistant

Winter Park Recruiting is a leading recruitment agency focused on connecting exceptional talent with companies that value growth, integrity, and a thriving work environment. We specialize in placing high quality candidates across various industries, helping organizations build high-performing teams. We believe in personalized, strategic recruitment solutions that align with our clients' unique needs and cultures.

We are currently looking for a Senior Administrative Assistant in Miami, FL. This is an onsite position. This person must have either Tax or Legal experience.

JOB DUTIES:

• Busy season – Preparing, making changes and Finalizing SOW's
• Creating SOWS -Upload unsigned and signed ATS/SOWs in UserVerse /PeopleSoft
• Upload 8879's in UserVerse -E-filing
• Update DDT (confirm all signed TCC, SOW, E-file authorizations/acceptance, tax return is in UserVerse prior to complete)
• Update workflows as needed
• Creating/changing/updating info on PeopleSoft (contacts, billing authority/specialist, renewals)
• Smartsheet
• New Client set up
• Checking payment information/details
• Checking the Pools in UserVerse
• Global Portal
• CRM
• Front desk coverage
• Answer/ Transfer incoming calls
• Create UPS or FedEx Labels for outgoing packages – Certified mail
• Check the conference room calendar making sure we have everything we need before a meeting.
• Correspondence Assistance
• Expenses

QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES:

• HS Diploma Required

EXPERIENCE:

• Four years of administrative experience required
• Advanced level of proficiency in Microsoft Office Suite required

SOFTWARE:

• MS Office
• PeopleSoft, Oracle, or comparable enterprise resource planning (ERP) software experience, preferred
• Experience in ERP tools, preferred

OTHER KNOWLEDGE, SKILLS, & ABILITIES:

• Ability to work in a deadline-driven environment and handle multiple projects / tasks with attention to detail
• Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients
• Superior customer service skills. Displays independent judgment, finesse, and diplomacy in all situations
• Excellent time management and organizational skills that enable efficient and effective multi-tasking
• Ability to manage highly confidential information
• Ability to work well with all levels of management as well as outside external clients
• Ability to collaborate on teams and independently on projects and initiatives
• Critical thinking skills, solutions-oriented, and consistently seeks to improve processes

Winter Park Recruiting is an Equal Opportunity Employer . We welcome all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.