Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance workflow efficiency, and deliver exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess a strong foundation in office management and clerical tasks. Your energy and enthusiasm will help create a positive environment where team members can thrive and clients feel valued. This paid position is perfect for someone eager to grow their administrative skills in a fast-paced setting.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth
• Operate multi-line phone systems, answer inquiries, and provide accurate information promptly
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for daily tasks and correspondence
• Coordinate calendar management, schedule appointments, meetings, and maintain efficient time management practices
• Support bookkeeping activities using QuickBooks or similar accounting software for invoicing and expense tracking
• Provide excellent customer support via phone, email, or in person while maintaining proper phone etiquette
• Assist with office management duties such as supply ordering, maintaining office equipment, and organizing files
• Support personal assistant tasks including travel arrangements or special project coordination as needed

Experience

• Proven office experience with a strong background in administrative support roles
• Demonstrated clerical experience including data entry, filing, proofreading, and document management
• Familiarity with QuickBooks accounting software is preferred
• Experience working at a front desk or as a receptionist in medical or dental offices is advantageous
• Bilingual abilities are highly valued to assist diverse client needs
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Strong computer literacy including proficiency in Microsoft Office Suite, Google Workspace, and multi-line phone systems
• Exceptional customer service skills with professional phone etiquette and effective communication abilities
• Personal assistant or medical receptionist experience is a plus for handling specialized tasks effectively

Join us to be part of an energetic team dedicated to excellence! Your proactive approach will help streamline operations while delivering outstanding support that keeps our office running smoothly. We’re committed to fostering a positive work environment where your skills grow and your contributions make a real difference.

Pay: $25.00 - $30.00 per hour

Benefits:

• Health insurance
• Paid time off

Work Location: In person