Administrative Assistant

Wise is a global technology company, building the best way to move and manage the world’s money.
Min fees. Max ease. Full speed.

Whether people and businesses are sending money to another country, spending abroad, or making and receiving international payments, Wise is on a mission to make their lives easier and save them money.

As part of our team, you will be helping us create an entirely new network for the world's money.
For everyone, everywhere.

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Job Description

We are seeking a highly organized and proactive Executive Assistant to support our Wise US leadership team. This role is perfect for someone who excels in administrative efficiency, process optimization, and thrives in a fast-paced fintech setting. Based in Austin, Texas, you will enable leaders to focus on strategic growth while ensuring operational excellence across our North American entities.

Executive Support & Administration

• Manage executive's calendars for optimal utilization.

• Handle approvals/signatories and Workday administration for the stakeholder.

• Gather and share briefing documents for key meetings.

Project & Meeting Management

• Oversee projects and provide updates.

• Facilitate leadership meetings: prepare agenda, ensure correct attendees, capture outcomes/actions, and follow-up.

• Plan and support delivery of leadership offsites, org-wide events (squad/team days), and company-wide events (Mission days), including venue, invites, content, and external provider coordination (workplace/AV).

Stakeholder and Team Collaboration

• Plan and support travel logistics and agendas.

• Partner with People Team on cyclical people activities (Performance management, promotions, pay, training).

• Assist Finance BP with cascading budget updates.

• Partner with People Team to review and cascade Peakon results for action.

Process Improvement & Recruitment

• Manage vendors (onboarding, workflows, payments).

• Identify and implement workflow/process improvements.

• Support staffing and recruiting: manage interviews, track notes, and assist with offers.

Qualifications

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  Proven capability in an administrative assistant position, operations coordination, or comparable role.

• Strong organizational skills with the ability to manage multiple priorities, deadlines, and confidential information.

• Excellent communication and interpersonal abilities to liaise with senior leaders, regulators, and external stakeholders.

• Ability to work independently, with occasional travel for events/off-sites.

Additional Information

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  Working on multiple time zones domestically and internationally.

• Proficiency in Google Suite and other collaboration tools, such as Slack.

For everyone, everywhere. We're people building money without borders — without judgement or prejudice, too. We believe teams are strongest when they are diverse, equitable and inclusive.

We're proud to have a truly international team, and we celebrate our differences.
Inclusive teams help us live our values and make sure every Wiser feels respected, empowered to contribute towards our mission and able to progress in their careers.

If you want to find out more about what it's like to work at Wise visit Wise.Jobs.

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