Administrative Assistant

Engagement Type

Contract

DUTIES

- Badge access (onboarding and changes) - requires 1-3
hours a day because we get several emails statewide, they would follow a
process and would be given access to the program (highly confidential)

• Office equipment:

- Surplus process of equipment - this could be taking
equipment to surplus to be used elsewhere or heavy trash

• Managing supplies in general around the office (extra,

layoffs, etc.)

- Office furniture and desk chair orders - ordering,
procurement

• Office supplies:

• Ordering, managing and keeping organized

• Copier maintenance and toner supply

• Organize semi-annual office clean up

• Assist Finance with asset management review

• Assist staff with administrative questions and

internal processes (backup to Alley)

• Coordinate with Alley to configure workspace and

meeting logistics

• Meeting Space & Facility Coordination

• Manage two conference room reservation calendars

• Coordinate meeting space reservations

• Ensure rooms are available and prepared for meetings

• Troubleshoot scheduling conflicts

• Staff Onboarding Support

• Support onboarding coordination for new staff members

• Assist with workspace setup and office logistics

• Help new employees navigate office procedures and

resources

• Serve as Backup to Executive Assistant

• Calendar coordination support

• Meeting preparation assistance

• Document preparation and administrative tasks

Required/Desired Skills

Skill Required/Desired Amount of Experience High school Diploma Required Prior experience in an administrative assistant position, at least 4 years Required 4.0 Years Previous experience in a position that demanded a high level of confidentiality Required Working knowledge of Microsoft Word, Outlook, PowerPoint and Excel Required Effective written and verbal communication skills Required Attention to detail and proofreading skills Required Organizational skills with the ability to prioritize tasks effectively and multitask Required