Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to provide direct support to Director and Senior Manager levels while collaborating across multiple teams in a remote environment. This role requires exceptional coordination, communication, and organizational skills, along with the ability to manage competing priorities with professionalism and discretion. The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced, virtual setting.

Important to Know

This is a full time remote position. You must reside in the State of Florida and be available to work Monday through Friday during Eastern Time Zone business hours.

• Provide administrative support to Directors and their staff
• Coordinate conferences and meetings, maintain calendars and prepare materials such as presentations, spreadsheets and agendas
• Receive, screen and handle telephone calls, incoming mail/email, publications and other correspondence, much of which is confidential or sensitive in nature

• Process time and expense reporting
  

• Interact effectively with individuals at all levels within and outside of the Company in a professional and confidential manner
• Partner with multiple teams and stakeholders across the organization to support business initiatives
• Create, maintain, and update spreadsheets and reports using Microsoft Excel
• Utilize intermediate Excel functions including VLOOKUP, formulas, and data analysis to support reporting needs
• Produce recurring and ad hoc reports that support leadership decision-making
• Support special projects, reporting requests, and process improvements as needed
Handle confidential and sensitive information with a high degree of discretion

What We Require

• 2+ years related work experience preferably in supporting leaders with travel, calendar management, expense reporting, and preparing reports
• High school diploma or GED
Proven experience working with Microsoft Office products: (Word, Excel or PowerPoint)

• Exerting up to 10 pounds of force occasionally to move objects.
• Jobs are sedentary if traversing activities are required only occasionally.
  

• Medical, dental, vision, life and global travel health insurance
• Income protection benefits: life insurance, short- and long-term disability programs
• Leave programs to support personal circumstances
• Retirement Savings Plan including employer match
• Paid time off, volunteer time off, 10 holidays and 2 well-being days
Additional voluntary benefits available; and a comprehensive wellness program

Employee benefits are designed to align with federal and state employment laws. Benefits may vary based on the state in which work is performed. Benefits for intern, part-time and seasonal employees may differ.

To support your financial wellbeing, we offer competitive pay as well as opportunities for incentive or commission compensation. We also conduct regular annual reviews with pay for performance considerations for base pay increases.

Hourly Targeted/Offer Pay Range: $20 - $25

Hourly Pay Range: $20 - $33

Final pay will be determined with consideration of market competitiveness, internal equity, and the job-related knowledge, skills, training, and experience you bring.

We are an Equal Employment Opportunity employer committed to cultivating a work experience where everyone feels like they belong and can perform at their best in pursuit of our mission. All qualified applicants will receive consideration for employment.