Administrative Assistant

Job Title: Administrative Assistant (Union)

Location: Bergen County, NJ (On Site)

About Vantage Health System:

Vantage Health System (VHS) is a leading provider of behavioral healthcare services, proudly serving the Bergen County community for over 69 years. We are committed to delivering compassionate, high-quality care to individuals facing mental health and substance use challenges.

With conveniently located offices in Dumont and Englewood, VHS offers a full range of comprehensive outpatient behavioral health services to support individuals and families on their path to wellness.

Position Overview:

We are currently seeking a reliable and professional Administrative Assistant (Full-Time/Part-Time) to join our patient-focused, multidisciplinary team dedicated to excellence and personalized service. This role plays a vital part in ensuring smooth front desk operations and providing comprehensive administrative support to both clinical and office staff.

Schedule:

· Full-Time or Part-Time

· Hours Available: Monday – Friday

· Enjoy weekends and all major holidays off

Key Responsibilities:

• Greet clients and visitors in a courteous and professional manner
• Check patients in and out using the Electronic Medical Records (EMR) system
• Schedule, reschedule, and confirm appointments
• Manage calendars for clinical staff and coordinate scheduling changes as needed
• Answer incoming phone calls and respond to inquiries in a timely and helpful manner
• Verify insurance coverage and eligibility
• Collect co-pays and other payments at the time of service
• Coordinate with clinical staff to support efficient office operations and patient flow
• Provide general administrative support and complete clerical tasks as needed
• Perform other duties as assigned by management

Qualifications

• High school diploma or equivalent required
• Prior office or administrative experience preferred
• Professional, punctual, and dependable
• Strong ability to multitask and manage time effectively
• Excellent communication and interpersonal skills
• Comfortable using computers and technology in an office environment
• Proficiency with Microsoft Office (Word, Excel, Outlook) and familiarity with Electronic Medical Records (EMR) systems preferred

Compensation & Benefits

Hourly Rate: Starting at $15.84/hour, with additional compensation based on relevant experience.

· Union Benefits Package includes:

· Fully paid Medical, Dental, and Vision Insurance

· Prescription & Life Insurance Coverage

· Flexible Spending Account (FSA)

· 403(b) Tax-Deferred Annuity Eligibility

· Generous Paid Time Off (8.4 weeks for F/T; prorated for P/T)

· Early dismissal at 3 PM on Thanksgiving Eve, Christmas Eve, and New Year's Eve, with the Friday after Thanksgiving off.

Apply Today

Join a team dedicated to compassionate care and community-based recovery. Make a difference with Vantage Health System.

Submit your interest to: mpreis@vantagenj.org

Job Types: Full-time, Part-time

Pay: From $15.84 per hour

Work Location: In person