Administrative Assistant

Administrative Duties

• Prepare quotations, invoices, purchase orders, and project documentation.
• Maintain accurate project files, contracts, drawings, and client records.
• Manage correspondence, emails, and phone communications with clients and suppliers.
• Update project tracking systems and administrative reports.
• Organize meetings, schedules, and appointments for designers, installers, and management.

Project Coordination

• Coordinate between sales, design, production, and installation teams.
• Monitor project timelines and ensure deadlines are met.
• Follow up on material orders, deliveries, and installation schedules.
• Assist in resolving project-related issues and customer concerns.
• Track project progress and provide status updates to management and clients.

Customer Service

• Serve as the main point of contact for customers during project execution.
• Respond to inquiries regarding products, timelines, and installations.
• Ensure customer satisfaction through timely communication and follow-up.
• Handle complaints professionally and escalate issues when necessary.

Procurement & Inventory Support

• Coordinate with suppliers for materials, accessories, and hardware orders.
• Verify delivery schedules and purchase documentation.
• Monitor stock levels and assist with inventory records when required.

Pay: AED2,000.00 - AED2,500.00 per hour

Work Location: In person