Administrative Assistant

------ UAE Nationals ONLY -----

Antal International is collaborating with one of the leading government entities in Abu Dhabi seeking to hire an Administration Assistant / Front Office & HR Support professional to support executive operations and HR coordination within this high-profile environment.

Title - Administration Assistant / Front Office & HR Support

Salary - AED 15,000 to AED 20,000 + Benefits

Location - Abu Dhabi

Role Overview

The Senior Executive Office Coordinator / Front Office & HR Support Lead will manage front

office operations while also providing high-level executive, administrative, and HR coordination

support. The role serves as a key enabler for both leadership efficiency and HR operational

excellence within a highly regulated and confidential financial environment.

This position requires strong organizational capability, HR exposure, and the ability to interact

confidently with senior stakeholders, regulators, and executive leadership.

Key Responsibilities

Executive & Administrative Support

• Provide direct support to senior leadership and executive teams

• Manage complex calendars, meeting coordination, and executive scheduling

• Prepare presentations, reports, briefings, and executive correspondence

• Coordinate internal and external meetings including logistics, agendas, and follow-ups

• Maintain strict confidentiality in handling sensitive information

Front Office & Stakeholder Management

• Lead front office operations as the primary contact for VIPs, regulators, and visitors

• Ensure a seamless, professional reception experience aligned with corporate standards

• Manage visitor access, security protocols, and reception administration

• Act as liaison between executives, employees, and external stakeholders

HR Coordination & Support (Core Function)

• Support HR team in day-to-day HR operations and administrative processes

• Assist with onboarding and induction of new employees (documentation, access, setup

Coordination)

• Maintain employee records, HR files, and data accuracy in HR systems

• Coordinate interview scheduling, candidate visits, and recruitment logistics

• Support HR communications, announcements, and internal employee engagement

activities

• Assist in tracking attendance, leave records, and HR compliance documentation

• Coordinate with payroll/HR operations teams where required

Office & Operations Management

• Oversee general office administration and ensure smooth daily operations

• Manage vendors, office supplies, and service providers

• Coordinate facility management and workspace readiness

• Support procurement requests and administrative budgeting inputs

Meeting & Event Coordination

• Organize leadership meetings, workshops, and internal events

• Coordinate logistics for executive-level sessions and strategic gatherings

• Ensure meeting rooms are prepared with required materials and technology setup

Required Skills & Qualifications

• Bachelor’s degree in Business Administration, HR, or related field

• 5–8 years of experience in executive support, office coordination, or HR administration

• Prior exposure to HR operations or HR coordination is essential

• Strong proficiency in MS Office (PowerPoint, Excel, Outlook)

• Excellent written and verbal communication skills (English and Arabic is MUST)

• High level of professionalism, discretion, and stakeholder management ability

• Strong multitasking and organizational skills