Administrative Assistant

ADMINISTRATIVE ASSISTANT, STUDENT AFFAIRS

Cardinal O’Hara High School is seeking a mature and upbeat professional who will support our administration, staff, faculty, students, and families. The highly ethical and experienced team-player should possess a strong sense of integrity and desire to support all of the efforts of the Student Affairs Office. Reporting directly to the Assistant Principal, Student Affairs (APSA) this person will be responsible for the daily operation of the office and planning and implementation of activities and events at Cardinal O'Hara. This is a full-time, 12-month position.

Responsibilities

• Coordinate bus transportation for all students, field trips and activities.

• Assist with bell schedules, seating charts, and the school calendar.

• Communicate with public school districts and Septa transportation offices for student busing, and reconcile trans passes.

• Handle the sale of event tickets, yearbooks and other products, and reconcile the revenue from these sales.

• Assist with all offices in the building.

• Interact with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.

• Perform general office duties, including answering multi-line phones, routing telephone calls or messages to appropriate staff and greeting visitors.

• Keep detailed records of all events and transactions using Google and Microsoft.

• Design and print booklets for all events.

• Keep detailed records of all transactions and purchases in Turbine.

• Help keep display cases up-to-date throughout the year for all seasons and holidays.

• Assist APSA at all events, including evenings and weekends.

• Responsible for being knowledgeable and to implement the mission of Cardinal O’Hara HS.

• Maintain a good working relationship with Administration, Faculty, and Staff, as well as, the students and families of Cardinal O’Hara HS.

• Stay up-to-date on current school happenings and the school calendar in order to answer any questions that might arise, and to share the appropriate information when needed.

Qualifications

• High school diploma or equivalent.

• Previous experience in customer service or as an administrative assistant.

• Excellent written and oral communication skills.

• Strong organizational skills, work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals.

• Strong motivation skills

• Ability to work productively and positively with staff, alumni, and community

• Must be flexible and able to handle constant interruptions, and be open to helping other offices as needed.

• Willing to work at school events in the evening and on weekends.

Interested parties should send cover letter, resume, list of references and salary requirements electronically to Mr. Mike Connor, President, at mconnor@cohs.com.

Deadline for application is July 8, 2026.

PA required clearances and Safe Environment certifications and official transcripts will be required before employment can begin.

Interviews will be given to the most qualified applicants.

Applicants must provide a letter of recommendation from the pastor of the parish in which the applicant is registered.

As a religious organization, the Archdiocese of Philadelphia is also bound by Canon Law and Catholic teachings. For this reason, there may be occasions when an employee’s failure to adhere to the truths of the Catholic faith are a factor in employment-related decisions. In the event an employee fails to adhere to, or takes a position publicly that is contrary to, Catholic doctrine and teachings, or any policy or procedure maintained by the Archdiocese, the employee may be subject to disciplinary action up to and including termination of employment.

Employment practices will not be influenced by an individual’s legally protected status or any other basis as may be required by local, state and/or federal law as those laws apply to the Archdiocese.

Any employee with questions or concerns about any type of discrimination in the workplace is encouraged to bring these issues to the attention of Human Resources. Employees can raise concerns and make reports without fear of reprisal. Anyone found to be engaging in any type of unlawful discrimination will be subject to disciplinary action, up to and including termination of employment.