FIND_THE_RIGHTJOB.
Administrative Assistant 2
Hyderabad, India
Summary:
The Client is seeking an experienced and highly organized Administrative Assistant to provide essential support in our dynamic workplace.
Key Responsibilities:
Administrative Support:
Required Qualifications and Skills:
#AditiIndia
# 25-22124
The Client is seeking an experienced and highly organized Administrative Assistant to provide essential support in our dynamic workplace.
Key Responsibilities:
Administrative Support:
- Provide comprehensive administrative support to a team of 200 professionals.
- Assist in maintaining a well-organized and efficient office environment.
- Oversee IT hardware management, including distribution and purchases for the entire team.
- Ensure the availability and maintenance of IT resources.
- Raise purchase orders, track budgets, and maintain data sheets for various departments.
- Assist in the procurement process and budget monitoring.
- Handle various tools and systems related to Human Resources, Recruitment, and Finance.
- Ensure efficient utilization and assist with problem resolution.
- Assign seats and manage internal movements for the entire team.
- Optimize workspace allocation and internal logistics.
- Coordinate the purchase of supplies, organize off-site events, meetings, and morale-boosting outings.
- Contribute to successful event planning and execution.
- Manage end-to-end arrangements for executive visits, including travel, accommodations, and scheduling.
- Provide a warm and professional welcome to visiting executives.
- Collect and maintain data related to team members' t-shirt sizes, birthdays, addresses, and contact details.
- Share data with other departments as needed.
- Collaborate closely with various departments, including Human Resources, Finance, Recruiting, and the US counterpart.
- Ensure the seamless execution of administrative functions.
- Assist managers with end-to-end travel coordination, raising expenses, and addressing their requests.
- Manage their calendars effectively.
Required Qualifications and Skills:
- Previous experience coordinating and managing admin activities for a large team is highly desirable.
- Dedication, high responsibility, and accountability.
- Strong verbal and written communication skills.
- Proficiency in MS Office, particularly MS Excel.
- Ability to maintain confidentiality.
- Creativity and adaptability to changing environments.
- Respectful and professional behavior while working with the team and interacting with others.
- Ability to accommodate different working styles, maintain integrity, confidentiality, and provide excellent customer service.
- Caring and sensitive to the team's needs, always willing to help.
- Willingness to go the extra mile when needed.
- Positive attitude, eagerness to work under pressure, and adaptability in complex situations.
- Strong self-motivation and team player mentality.
- Strong attention to detail and problem-solving skills.
- Ability to remain composed and respond with appropriate urgency in high-pressure situations.
- Strong ability to set and prioritize work agendas, proactively drive progress, and collaborate effectively in a dynamic environment.
#AditiIndia
# 25-22124
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