Administrative Assistant 2

Typical Day in the Role

Join a dynamic team dedicated to supporting senior managers by managing administrative tasks, logistics, and team support functions. Your day will involve managing calendars for director-level managers, handling travel schedules and expenses, supporting team logistics, and acting as an interim approver for expenses. Enjoy a flexible operating rhythm with on-site presence required only as needed.

Key Projects

Contribute to equipment logistics, event coordination, travel and expense reporting, and offsite management. Your role will be pivotal in ensuring seamless operations and successful project execution.

Candidate Requirements

• Ideal candidates are genuinely passionate about administrative roles and committed to excelling in this position.
• Familiarity with internal tools and processes is a plus.
• 2-4 years of similar experience is preferred.
  
  

Role Responsibilities

Perform a variety of complex administrative functions primarily for an individual manager and secondarily for a group. Responsibilities include managing schedules, coordinating travel arrangements, organizing meetings and events, handling department financial operations, personnel operations, facility operations, and completing special projects as assigned.

Unique Selling Points

• Work with great managers and a fun, supportive team.
  
  

Performance Measurement

• Detail-oriented approach.
• Self-starter with the ability to move quickly.
• Quick learner who adapts to new challenges.
  
  

Work Arrangement

Enjoy a Hybrid Work Arrangement with access to specialized equipment or facilities as needed. Note that work hours are not flexible to accommodate time zone variances.

Top 3 Must-Have Hard Skills

• Minimum 2-3 years of experience with Outlook.
• Minimum 2-3 years of experience with Excel.
• Minimum 2-3 years of experience with travel and expense reporting using internal tools.