Administrative Assistant 2 - CBCC

Description

Duties

• Review requests for virtual/ telephonic court actions to determine appropriate response.
• Plan, schedule and facilitate the venue requested court interactions with incarcerated individuals.
• Act as the facility's primary Virtual/Telephonic Hearings Coordinator.
• Communicate with facility personnel regarding decided actions.
• Provide troubleshooting of virtual connections.
• Acts with delegated authority in supervisor’s absence in specific area.
• Complete electronic data tracking of legal and court action requests, as well as child-dependency actions.
• Ensures all PRR tasks assigned are in accordance with direction and DOC policy.
• Uses the OMNI Callout system to export facility daily callout into an excel spreadsheet and resolve all conflicts.
• Sorts facility daily callout excel spreadsheet by designated areas, copies and distributes appropriate areas.
• Monitor callouts conflict resolution inbox.

• Under the facility Audit Compliance Manager (facility LLO) coordinates any operational reviews, audits, Corrective Action Plans (CAPS), safety inspections and security audits not otherwise assigned to another facility specialist.
• Monitors, tracks and reports progress and maintenance of corrective action plans and policy compliance to the Superintendent.

Qualifications

• High School Diploma or equivalent certification.
• Basic computer proficiencies to include Outlook, virtual meeting platforms (Microsoft Teams, Zoom etc.), Sharepoint, etc.

• An associate degree from an accredited university or college.*
• Knowledgeable and well-versed in DOC Policies to include but not limited to:
  • DOC 450.200 Telephone Use by Incarcerated Individuals
  • DOC 490.800 PREA Prevention and Reporting
  • DOC 590.500 Legal Access for Incarcerated Individuals

• Clerical or office work experience may be substituted for education on a year-for-year basis.

Supplemental Information

• In order to be considered for this position, please attach the following items with your application:

• Resume
• Cover Letter

• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
  **Please note: Phone number AND email address are required for all professional references.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• This position may be represented by a bargaining unit.
• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 11 paid holidays a year (12 in 2022 for Juneteenth)
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!