Administrative Assistant 5

About this Job

• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
  
• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
  
• Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
  
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

Minimum Qualifications

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Serves as confidential assistant to the OBH Deputy Assistant Secretary;
• Maintains the DAS' calendar, makes tentative appointments based on knowledge of schedule and activities;
• Reminds staff of appointments, and others items that may arise requiring DAS' attention;
• Tracks and monitors reports, assignments and correspondence received;
• Coordinates telephone conference calls, conference meetings and/or workshops chaired by the Deputy Assistant Secretary and/or higher staff;
• Ensures assigned primary, secondary, and unit manager time administrator duties are performed in accordance with applicable procedures and policies;
• Prepares travel documents and authorizations or travel expense accounts, makes travel arrangements with hotel, travel agency, car rental agencies and interprets travel regulations;
• Screens Deputy Assistant Secretary calls for nature of importance and priority level.

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  Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.