Administrative Assistant (contract)

Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary:

This position offers an opportunity to provide high-level administrative support to Regional Business Leaders operating across global time zones. The role demands exceptional organizational abilities and the capacity to manage multiple competing priorities simultaneously while maintaining accuracy and professionalism. Working in a dynamic, fast-paced environment, you will serve as a critical partner to leadership by ensuring seamless day-to-day operations, allowing executives to concentrate on strategic initiatives and customer engagement. This position requires someone who thrives in complexity, demonstrates proactive problem-solving skills, and can anticipate the needs of senior leaders across different regions and business functions.

Job Responsibilities:

• Manage complex calendars for multiple Regional Business Leaders across Asia, EMEA, and USA time zones

• Coordinate comprehensive travel arrangements including flights, accommodations, ground transportation, and itinerary management

• Process and reconcile expense reports with accuracy and attention to detail

• Schedule and coordinate meetings and events across multiple time zones

• Support department financial operations and administrative processes

• Complete special projects as assigned by leadership

• Serve as a liaison between Regional Business Leaders and internal stakeholders

• Maintain confidentiality of sensitive business information and communications

Requirements:

• Minimum 1-2 years of experience managing multiple busy calendars

• Minimum 1-2 years of expense management experience

• Minimum 1-2 years of travel management experience

• Minimum 1 year of Microsoft experience within the last 3 years, with at least 6 months on assignment

• Advanced calendar management across multiple time zones

• Proficiency in expense management systems and processes

• Expert-level travel coordination and logistics planning

• Strong organizational and multitasking abilities

• Excellent written and verbal communication skills

• Proactive problem-solving and critical thinking capabilities

• Ability to work independently with minimal supervision

• High attention to detail and accuracy

• Flexibility and adaptability in a fast-paced environment

Additional Details:

• Location: Remote

• Duration: 2 months

• Pay Range*: $21 - $24 per hour

• Weekly Schedule: 40 hours

• Job Status: Non-Exempt

• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

This role is eligible for the following benefits:

• Medical, dental & vision

• Hospital plans

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)

• Company paid short and long-term disability

• Health & Dependent Care Spending Accounts (HSA & DCFSA)

• Employee Assistance Program

• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

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  We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.