Administrative Assistant (contract)

Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary:

We are seeking a highly skilled and experienced Executive Administrative Assistant to provide comprehensive, high-level support to senior leadership within a dynamic and high-visibility external affairs and employee engagement organization. This role is central to the smooth operation of a fast-paced executive office, requiring exceptional organizational abilities, sound judgment, and the utmost professionalism and discretion. The ideal candidate will serve as a critical partner in managing day-to-day administrative functions while contributing to meaningful community-focused and employee engagement initiatives.

Job Responsibilities:

• Maintain and manage the GM's complex calendar, ensuring scheduling accuracy and proactive conflict resolution

• Process purchase orders and invoices, ensuring timely and accurate payment in accordance with procurement policies

• Coordinate and support logistics for events, team meetings, and leadership gatherings

• Supervise general office operations including ordering supplies, maintaining records management systems, and performing basic bookkeeping

• Review and approve invoices, reports, memos, financial statements, and other corporate documents

• Read and analyze incoming memos, submissions, and reports to determine significance and plan appropriate distribution

• Prepare agendas and make arrangements for committee, board, and other meetings

• Coordinate travel arrangements and process business expenses for senior leadership

• Manage procurement of goods and services including equipment, office supplies, and vendor relationships

• Serve as a key point of contact for the department and support cross-functional collaboration across teams and levels

• Complete special projects and contribute to the rollout of new programs and community-focused initiatives as assigned

Requirements:

• 8–10 years of experience in calendar management supporting senior or executive leadership

• 8–10 years of experience in payments processing including purchase orders and invoice management

• 8–10 years of experience in event planning and coordination

• Demonstrated experience supporting senior leadership in a high-visibility, professional environment

• 2–3+ years of prior experience working within Microsoft required

• Strong verbal and written communication skills with the ability to interact professionally at all levels of an organization

• Exceptional ability to manage multiple priorities simultaneously in a high-paced executive environment

• Demonstrated ability to handle sensitive and confidential information with discretion and composure

• Strong event planning and coordination capabilities

• Ability to work both independently and collaboratively as a team player across diverse groups

• Knowledge of procurement and space management practices

• Strong leadership presence with the ability to provide constructive feedback and mentoring support

• Proficiency in Microsoft Word, Excel, and PowerPoint

Additional Details:

• Location: Redmond, WA (Onsite)

• Duration: 2 months

• Pay Range*: $32.50 - $37 per hour

• Weekly Schedule: 40 hours

• Job Status: Non-Exempt

• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

This role is eligible for the following benefits:

• Medical, dental & vision

• Hospital plans

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)

• Company paid short and long-term disability

• Health & Dependent Care Spending Accounts (HSA & DCFSA)

• Employee Assistance Program

• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

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  We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.