Administrative Assistant / Front Desk Coordinator

Job Overview
We are seeking a reliable, professional Administrative Assistant / Front Desk Coordinator to be physically present in our Fort Lauderdale office during business hours. A front desk administrative assistant serves as the primary point of contact for an organization, combining traditional receptionist duties with broader administrative support. The ideal candidate is dependable, organized, and comfortable handling basic administrative tasks while representing the company professionally.

Responsibilities

• Welcome visitors, clients, and vendors, deliver exceptional customer service, and ensure a positive initial impression.
• Operate multi-line phone systems, screen incoming calls, and direct inquiries efficiently while adhering to professional phone etiquette.
• Maintain organized filing systems, perform accurate data entry, and proofread documents to ensure accuracy and confidentiality.
• Schedule appointments for new and follow-up patients.
• Perform general clerical tasks, including photocopying, faxing, mailing, and maintaining office supply inventory.
• Perform patient copayment and invoicing using QuickBooks software.
• Assist with office management duties, including file organization, management of incoming correspondence, and administrative support for team members.

Qualifications

• Proven office experience with strong clerical skills and familiarity with office management procedures
• Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), and data entry skills
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Exceptional customer service skills combined with professional phone etiquette and communication abilities
• Bilingual abilities are highly desirable for effectively serving diverse client needs.
• Experience with QuickBooks or bookkeeping is a plus; familiarity with medical receptionist duties is advantageous.
• Personal assistant or medical receptionist experience is beneficial but not required; training will be provided for specific tasks.

We invite you to help foster a welcoming environment focused on efficiency and excellence. This position is ideal for motivated individuals seeking to develop their administrative skills while supporting a dynamic team. We appreciate your commitment and look forward to welcoming a proactive professional who excels in organization, communication, and high-quality service.

Pay: From $19.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person