Administrative Assistant / Healthcare & Medical Services

Job description:

We are seeking an experienced administrative to oversee daily administrative and operational activities within a healthcare and medical services environment. The role requires strong coordination skills, hands-on operational management, and experience supporting medical services such as home care, on-call response, and event medical operations.

Key Responsibilities

• Manage and oversee daily administrative and operational functions
• Plan and supervise healthcare operations including home care, on-call services, and event medical coverage
• Coordinate staff scheduling, resource allocation, and logistics to ensure smooth service delivery
• Support Medical and Nursing leadership in implementing operational policies and quality standards
• Ensure compliance with UAE healthcare regulations (DHA / DOH / MOH) and internal procedures
• Coordinate with clients, vendors, and partners for operational execution and service satisfaction
• Oversee fleet, equipment, and asset management including ambulances and medical supplies
• Prepare operational reports, invoices, performance summaries, and project updates
• Assist with budgeting, procurement planning, and inventory management
• Promote teamwork, accountability, and efficient operational practices across departments

Requirements & Qualifications

• Bachelor’s degree in Business Administration, Operations Management, or a related field
• 2–4years of experience administration, preferably in healthcare or medical services
• Strong organizational, coordination, and multitasking skills
• Excellent communication, leadership, and problem-solving abilities
• Knowledge of UAE healthcare regulations (DHA / DOH / MOH) is an advantage
• Proficiency in MS Office, Zoho, and operational or scheduling systems
• Ability to work under pressure and respond effectively to urgent operational needs

Job Type: Full-time

Job Type: Full-time