Administrative Assistant II for Strategic & Personal Communication

The Administrative Assistant provides essential administrative and clerical support to the dean, chair, faculty, staff, student workers, and guests of the School of Communication & the Arts. This role requires the ability to work independently with good judgment and discretion while contributing to a collaborative and welcoming office environment.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Administrative Assistant II serves the Department of Strategic & Personal Communication.

• Maintains Department Chair's schedule and coordinate appointments.

• Greets visitors and provides professional, courteous assistance.

• Performs clerical duties including filing, typing, answering phones, and managing email correspondence.

• Schedules and coordinates events such as CFAW, Experience LU, graduation, and other departmental functions.

• Schedules, records, compiles, transcribes, and distributes minutes of meetings.

• Submits and tracks all facilities work orders, print shop orders, and IT Service Tickets.

• Reserves rooms using 25Live.

• Maintains a clean and organized academic office environment.

• Trains and becomes proficient in Liberty University systems and software.

• Supports and supervises HR hiring procedures.

• Performs other duties as assigned.

• Collaborates effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ.

Admin I

• Submits key/badge access for others.
• Provides training as needed to department employees for administrative processes.
• Maintains a positive workplace environment.
• Orders and maintains office supplies and equipment in BuyLU.
• May use Workday to hire student workers and GSAs and approve student worker time.
• May have procurement duties and check budgets in Banner.

Admin II

• Manages hiring process for student workers and possibly GSA/TA, staff, and faculty in Workday.
• Enters/updates courses and programs in Courseleaf and may possibly enter faculty into FAT for classes and possibly handle catalog edits and course legislation.
• May assist in processes related to faculty qualifications.
• Approves time/absences in Workday for student workers and staff.
• Oversees procurement tasks and manages budgets in Banner and Anaplan.
• Performs tasks supporting the department and School of Communication and the Arts, including duties typically assigned to an Administrative Assistant I as needed.

SUPERVISORY RESPONSIBILITIES

Admin II: Supervises student workers and may approve time for staff.

QUALIFICATIONS AND CREDENTIALS

Education and Experience

Admin II

• 3-5 years administrative experience with finance/business and personnel management and bachelor’s degree required; OR 5-10 years office/administrative experience with finance/business and personnel management.
• Some college attendance or professional work experience in a higher educational setting required. Prior experience with Liberty University systems is helpful.
• Proficient in Microsoft Suite (Word, Excel, PowerPoint, Teams, Outlook).
• Excellent organizational and problem-solving skills and previous event planning experience required.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

• Ability to effectively communicate in English both verbally and in writing to convey clear, well-articulated information in a professional manner on e-mail and MSTeams.
• Possess public communication skills that allow professional representation of Liberty University. Able to be a team player but exercise initiative and good judgment.
• Able to set priorities and manage multiple tasks with efficiency and good organizational skill.
• Computer skills, Microsoft Office, and Outlook 365/calendar proficiency required. Must have a working knowledge of Excel and become proficient at new systems.

Problem Solving

• Intuitively able to reason, analyze information and events, and apply judgment to solve problems of both a routine and complex nature.

Physical and Sensory Abilities

• May be required to travel.
• May be required to sit to perform deskwork or type on a keyboard.
• Regularly required to hear and speak to effectively communicate orally.
• Regularly required to stand, walk, and climb stairs to move about the campus.
• Handle materials, reach overhead, kneel or stoop to conduct business.
• Regularly lift ten or fewer pounds.

WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform the essential functions of this position is a climate-controlled setting. It is well lit, and the noise level is moderate. Working environment may include facilitation of events outdoors occasionally.

Driving Requirements

If the employee is required to travel in performing the duties and responsibilities of the position, the use of one’s personal vehicle (or LU vehicles) may be required for travel. Proof of a valid driver’s license, an acceptable DMV record, LU Driving Approval, and liability insurance is required when driving in the performance of the employee’s position.

Time Type

Full time

Location

Onsite

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.