Administrative Assistant - Interior Design Studio

About Us:
We are a dynamic and creative interior design firm known for delivering thoughtful, high-end residential and commercial spaces. Our team thrives in a collaborative, fast-paced environment where attention to detail and structured operations support inspired design. We are currently seeking a highly organized, proactive Administrative Assistant to join our team and keep our studio running smoothly.

Role Overview:
As our Administrative Assistant, you will be the backbone of our day-to-day operations. From managing procurement processes and tracking invoices to supporting HR functions and general office activities, your role is crucial to ensuring our designers and leadership team can focus on what they do best—design.

Key Responsibilities:

• Oversee procurement administration: track orders, liaise with vendors, manage delivery timelines
• Support basic financial tasks: organize and process invoices, manage receipts, assist with expense reports
• Assist in HR coordination: onboarding, maintaining employee records, and scheduling interviews
• Maintain a structured and efficient office environment: supplies management, scheduling, filing, and daily admin support
• Ensure clear communication across teams and with external partners
• Assist leadership with calendar management, meeting coordination, and documentation

What We’re Looking For:

• A structured, detail-oriented individual with a proactive mindset
• Excellent organizational and multitasking skills
• Strong written and verbal communication
• Comfort working in a creative but deadline-driven environment
• Proficiency in Microsoft Office (Word, Excel, Outlook); knowledge of QuickBooks or similar platforms a plus
• Prior experience in a design/creative firm or similar environment is an asset

Qualifications:

• 2+ years of experience in an administrative, operations, or office management role
• Knowledge of procurement, invoicing, and basic HR processes
• Ability to manage confidential information with discretion

What We Offer:

• A supportive and collaborative studio culture
• Opportunities to learn and grow within a creative industry
• Competitive compensation based on experience

Job Type: Full-time

Pay: AED2,500.00 - AED3,500.00 per month