Administrative Assistant IV- Human Resources - Human Resources Division - Huntsville (033171)

I. JOB SUMMARY

Performs highly complex administrative support work for the Human Resources Division. Work
involves providing and coordinating administrative support including disseminating information;
developing filing systems; and preparing and editing reports and documents. Works under limited
supervision with moderate latitude for the use of initiative and independent judgment.

II. ESSENTIAL FUNCTIONS

A. Performs advanced technical assistance work for an agency program; prepares, interprets, and
disseminates information concerning agency programs and procedures; and responds to
inquiries regarding technical program and administrative regulations, policies, and procedures.

B. Coordinates work with departments of the agency, other agencies, organizations, officials, and
the public; provides liaison with local, state, and federal agencies and private organizations; and
responds to inquiries regarding technical program and administrative rules, regulations, policies,
and procedures.

C. Coordinates the preparation, editing, and distribution of correspondence, reports, studies, forms,
and documents; receives, monitors, and tracks data and documents to ensure proper handling,
distribution, and responses; and develops and maintains filing, record keeping, and records
management systems to include automated information systems.

D. Develops administrative and technical assistance policies and procedures; assists in
researching technical and policy issues; researches, composes, designs, and edits agency
publications to include forms, manuals, and reports; and compiles and edits data, makes
calculations, and prepares summaries and reports.

• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

III. MINIMUM QUALIFICATIONS

A. Education, Experience, and Training

1. Graduation from an accredited senior high school or equivalent or GED.

2. Three years full-time, wage-earning customer service, clerical, administrative support,
technical program support, and criminal justice experience. Fifteen semester hours from a
college or university accredited by an organization recognized by the Council for Higher
Education Accreditation (CHEA) or by the United States Department of Education (USDE)
may be substituted for each six months of experience.

3. Human resources experience preferred.

4. Computer operations experience preferred.

B. Knowledge and Skills

1. Knowledge of office practices and procedures.

2. Knowledge of business terminology, spelling, punctuation, and grammar.

3. Knowledge of agency and departmental organizational structure, policies, procedures,
rules, and regulations preferred.

4. Skill to communicate ideas and instructions clearly and concisely.

5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the
public.

6. Skill to interpret and apply rules, regulations, policies, and procedures.

7. Skill in problem-solving techniques.

8. Skill in the use of computers and related equipment in a stand-alone or local area network
environment.

9. Skill to prepare and maintain accurate records, files, and reports.

10. Skill to review technical data and prepare technical reports.

11. Skill to plan work in order to meet established guidelines.

12. Skill in the use of Microsoft Office Suite or equivalent to include word processing,
spreadsheet, database, or presentation software programs.

13. Skill to type 45 words per minute (with no more than 10 errors) preferred.

IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION

A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend
repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize,
lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor
equipment.

B. Conditions include working inside, working around machines with moving parts and moving
objects, radiant and electrical energy, working closely with others, working alone, working
protracted or irregular hours, and traveling by car, van, bus, and airplane.

C. Equipment (machines, tools, devices) used in performing only the essential functions include
computer and related equipment, calculator, copier, fax machine, telephone, dolly, and
automobile.

Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete

If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

Only candidates selected for an interview will be contacted.

*Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.*

Shelbie Morrow
Human Resources Headquarters
2 Financial Plaza, STE 600
Huntsville, TX 77340
PH (936) 437-4106
EMAIL hr.selectionsteam3@tdcj.texas.gov

Military Occupational Specialty Codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

Military Crosswalk Guide - Prepared by the State Auditor's Office

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.