Administrative Assistant - Law Library

Date Posted: Feb 18, 2026

Requisition ID: 473082

Location: Greencastle, IN, US, 46135

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About Putnamville Correctional Facility:
As a part of the Indiana Department of Correction, the Putnamville Correctional Facility promotes public safety by providing meaningful, effective opportunities for successful re-entry. We strive to model best Correctional practices, return productive citizens to our communities, and inspire a culture of accountability, integrity and professionalism. The Putnamville Correctional Facility is a medium security Correctional facility for adult males. The Putnamville Correctional Facility is located in Greencastle, Indiana. The Putnamville Correctional Facility, established in 1914, was known for nearly 70 years as the Indiana State Farm and has been the recipient of several environmental awards. The facility offers educational and work training programs, including training in coding and visual and audio programming through The Last Mile, and other programs focused on education and parenting.

Role Overview:

This position is responsible for supporting the daily operations of the correctional facility’s law library to ensure incarcerated individuals have access to the courts and legal research materials. Duties include maintaining and organizing legal resources, processing requests for materials and copies, tracking library usage, managing e-filings to the courts, and assisting with locating statutes and procedural information without providing legal advice.

The role also enforces library rules and scheduling procedures, monitors research sessions, and coordinates with custody and administrative staff to facilitate timely access for court deadlines. As with all positions within the Department of Correction, maintaining the safety and security of the facility is a core responsibility.

Salary Statement:

The salary for this position traditionally starts at $31,668.00 but may be commensurate with education or work experience.

A Day in the Life:

The essential functions of this role are as follows:

Ability to gain proficiency using the Odyssey E-Filing
Ability to use computer software including Word, Outlook and Excel
Supervises offender clerks in the library
Assists offenders in locating reference materials
Trains offender clerical staff
Answers offender questions relating to reference materials and locating particular information
Provides cataloging and classification expertise to make information sources readily available
Provide accessible library information services
May receive detailed instructions and direct or little supervision depending on duty involved, and must be able to organize and prioritize work
Must be able to work closely with representatives of regulated business, department heads, and other state agencies
Performs related duties as required

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need for Success:

The ideal candidate in this role should minimally have

High School Diploma or equivalent
Knowledge of the Indiana Department of Correction policies and procedures
General knowledge of public relations
Ability to communicate effectively both written and verbal
Ability to prioritize workload
Ability to remain confidential and delegate with discretion
Ability to work in a culturally diverse environment
Ability to establish cooperative work relationships
Ability to adhere to the department’s dress code and grooming requirements
Ability to abide by the Department’s Standard of Conduct and all behavior expectations
Ability to operate all applicable office equipment
Ability to successfully complete all required training and certifications
Ability to recognize, analyze and formulate solutions to problems
Ability to work under emergency conditions
Poses positive role model traits
Ability to work in a confidential, high profile environment
Ability to work overtime when required

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.

Similar jobs