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Administrative Assistant (Part-Time)

If you're looking for the chance to learn, grow, and make a contribution to the community, look at employment opportunities with Full Sail University. You'll find your choice of career opportunities, great benefits, an environment that welcomes and values creativity, and a work experience that is both challenging and rewarding!

We are seeking a highly organized and dependable Administrative Assistant to support our Executive Director, Head of Partnerships, and Director. This role is responsible for performing a wide range of administrative and clerical duties to ensure efficient daily office operations.

The Administrative Assistant will manage general administrative activities, coordinate communications, maintain schedules, and provide overall operational support to help drive team effectiveness and organizational success.

***This is a part time position working on campus in Winter Park, FL***

Essential Duties and Responsibilities

Prepare reports and maintain appropriate filing systems.
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes.
Support event coordination and logistics
Perform efficient web-based research to support projects
Write and distribute emails, correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Performs other duties as assigned

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment.

Ultimately, a successful Administrative Assistant should ensure our office's efficient, smooth day-to-day operations.

Requirements.

Proven experience as an administrative assistant, virtual assistant, or office admin assistant
Knowledge of office management systems and procedures
Host VIPs and provide support for events
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) and Zoom
Knowledge is file-sharing ecosystems (SharePoint, Google Drive, Dropbox)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Data & record management skills (CRM)
Excellent written and verbal communication skills
Professionalism with a high level of confidentiality and discretion
Gather and summarize relevant information from online sources in a timely manner
Comfort level with digital content and basic media handling (Convert video files into Vimeo-compatible formats and assist with uploads)
Strong organizational skills with the ability to multitask

Education and/or Work Experience:

High School degree; some college
additional qualifications as an Administrative Assistant or Secretary will be a plus.

Environmental Factors/Physical Demands:

Work is performed in an office environment. While performing the duties of this job, the employee is regularly required to have the ability to maintain active customer and employee communication; access, input and retrieve information from the computer system; enter alpha-numeric data into a computerized system often while listening on the telephone. May be subject to bending, reaching, kneeling, stooping, and lifting to thirty (30) pounds.

Full Sail is an Equal Opportunity Employer.

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