Administrative Assistant purchasing

Overview
We are looking for a proactive and detail-oriented Administrative Assistant specializing in purchasing to join our dynamic team. In this role, you will be the key support in managing procurement processes, coordinating with vendors, and ensuring smooth office operations. The ideal candidate is organized, tech-savvy, and enjoys multitasking in a fast-paced environment. This position offers an excellent opportunity to develop your administrative and office management skills while supporting our company's purchasing functions.

Responsibilities

• Assist with purchasing activities by processing orders, tracking deliveries, and maintaining accurate records using tools like QuickBooks and Google Workspace.
• Manage front desk duties including greeting visitors, handling multi-line phone systems, and providing excellent customer service.
• Support office management tasks such as filing, data entry, proofreading documents, and maintaining organized records.
• Coordinate calendar management and schedule appointments for team members or vendors as needed.
• Handle clerical responsibilities including typing correspondence, managing office supplies inventory, and supporting bookkeeping tasks.
• Provide customer support by responding to inquiries via phone or email with professional phone etiquette and clear communication.
• Collaborate with team members to ensure efficient office operations, including organizing files and supporting administrative projects.

Requirements

• Prior office experience or administrative experience is essential; familiarity with office management is a plus.
• Strong computer skills including proficiency in Microsoft Office (Word, Excel), Google Workspace, and data entry.
• Knowledge of QuickBooks or similar accounting software is preferred for handling bookkeeping tasks.
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Bilingual abilities are advantageous for communicating with diverse clients or vendors.
• Experience in customer service roles such as dental or medical receptionist positions is beneficial.
• Demonstrated professionalism with strong phone etiquette, proofreading skills, and attention to detail. Join us as an Administrative Assistant purchasing where your organizational talents will keep our operations running smoothly while you grow your career in a supportive environment!

Pay: $22.00 - $24.00 per hour

Expected hours: 40.0 per week

Work Location: In person