Administrative Assistant - Temporary

Temporary Administrative Assistant (3 Month Assignment)
Location: Hillcrest Country Estates Cottages
Schedule: Monday–Friday, 8:00am–4:00pm
Assignment Length: Approximately 3 months
Employment Type: Temporary, Full Time
Pay: $16.00 per hour, based upon experience and education
Position Summary
Hillcrest Health & Living is seeking a Temporary Administrative Assistant to support operations at Hillcrest Country Estates Cottages during a planned leave. This role provides administrative and clerical support to leadership and serves as an important point of contact for residents, families, and team members. The ideal candidate is organized, detail oriented, and comfortable working in a fast paced environment.
Key Responsibilities

• Provide administrative support to the Administrator, Director of Nursing, and Cottage leadership
• Prepare and distribute agendas, assist with meetings, and record minutes as needed
• Manage receptionist/front desk coverage as needed
• Assist with private pay collections, census reporting, and tracking resident Medicaid reviews
• Support residents and responsible parties with general financial and administrative questions
• Process daily bank deposits, petty cash, ancillary charges, and general business office functions
• Assist with accounts payable processing using electronic A/P systems
• Support onboarding activities such as preparing orientation packets, ordering name tags/uniforms, and tracking required documentation
• Perform general office management duties including mail processing, ordering office supplies, calendar coordination, and copier oversight
• Complete other duties as assigned

Qualifications

• High School Diploma or equivalent required
• Post secondary clerical training or business related education preferred
• Minimum of 3 years of administrative or business office experience
• Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and remain calm in stressful situations
• Excellent communication and customer service skills

Additional Requirements

• Ability to lift up to 35 pounds
• Ability to sit, stand, bend, and perform repetitive movements
• Comfortable working with technology and office systems
• Ability to speak, read, and write English

Why Hillcrest?
Hillcrest Health & Living is guided by our mission to inspire people to live their best lives. Even in a temporary role, you’ll play a meaningful part in supporting residents, families, and care teams.