Administrative Assistant & Volunteer Coordinator

ADMINISTRATIVE ASSISTANT DUTIES:

• Answer, route, and return phone calls accordingly
• Assist with filing of documents as needed
• Process Accounts Payable and Receivable according to policy
• Assist with weekly financial deposits
• Assist making Social Services appointments for clients who call or walk in
• Maintain electronic calendars as requested; assist with e-scheduling meetings
• Maintain records related to program participants, volunteers, and child safety
• Maintain all upkeep of equipment used for programs/coordinate repairs when needed
• Provide other administrative assistance to the Corps Officers and other staff as needed
• Assist with special or seasonal projects as assigned by the Corps Officers
• All other reasonable duties as assigned by Corps officers

VOLUNTEER COORDINATOR DUTIES:

• Act as point of contact and intake for individual and group volunteers for the SF Metro area
• Develop strong, working relationships with Program Managers, Corps Officers and DHQ staff to gain an intimate knowledge of Salvation Army programs and volunteer needs for the SF Metro area
• Manage database of volunteer opportunities suitable for individuals and groups including development of volunteer positions and coordinating descriptions
• Work in coordination with the DHQ communications team and SF Metro Office to connect volunteers to opportunities through social media, newsletters, and volunteer management software as a resource for the field.
• Create and maintain available resources to assist with the orientation, training, paperwork, procedures, and record keeping of volunteers assigned to SF Metro area

QUALIFICATIONS:

• B.A. Degree preferred or equivalent experience
• Excellent computer skills; proficiency in Microsoft Office Suite and Canva (preferred)
• Previous Administrative Assistant experience or related position
• Ability to effectively communicate the Mission and purpose of The Salvation Army to staff.
• Ability to maintain integrity and highest level of confidentiality.
• Working knowledge and ability to use Microsoft Office, including PowerPoint, Word and Excel.
• Excellent verbal and written communication skills.
• Highly detail oriented and outstanding organizational skills.
• Commitment to Christian education and principles is preferred.

EQUIPMENT USED:

Standard Modern Office Equipment: Xerox Machine, HP computer, Cisco phones

PHYSICAL REQUIREMENTS:

• Ability to lift up to 25 lbs. (usually file boxes)

ADA Statement:

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.

Acknowledgment of Religious Purposes of The Salvation Army

Please note that The Salvation Army has a religious purpose and status as a church. We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission. Employees must agree and understand that their services are a necessary part of The Army’s religious purposes and their work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes.

At-Will

Any employment relationship with this organization is of an “at-will” nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this “at will” employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.

Behaviors

Preferred

• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Preferred

• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.