Administrative Assistant/Secretary

Overview
We are seeking a dynamic and highly organized Administrative Assistant/Secretary to join our team! This vital role offers an exciting opportunity to support daily office operations, ensure smooth communication, and enhance overall office efficiency. This paid position is perfect for someone eager to grow their office management skills in a fast-paced environment.

Responsibilities

• Manage front desk duties, greeting visitors and clients with professionalism and warmth
• Operate multi-line phone systems, directing calls accurately and courteously
• Handle data entry, filing, and document proofreading to maintain organized records
• Support calendar management and scheduling for executives or team members
• Provide excellent customer service through phone etiquette and prompt responses to inquiries
• Coordinate office supplies inventory and oversee general office management tasks
• Support personal assistant duties as needed, including travel arrangements and appointment scheduling

Experience

• Proven clerical or administrative experience in an office setting is required
• Bilingual skills are a plus, especially in languages commonly used within the community served
• Excellent organizational skills with the ability to prioritize tasks efficiently
• Demonstrated ability to handle multi-line phone systems and provide top-tier customer support
• Previous experience as a medical or dental receptionist or in a similar front desk role is advantageous
• Familiarity with office management practices including filing systems, data entry, and calendar management

This position offers an engaging work environment where your skills will directly contribute to our success.

Pay: $22.77 - $27.43 per hour

Benefits:

• 401(k) matching
• Employee discount
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: On the road