Administrative Associate III - Assistant to the Chair

202600075S

Administrative Associate III - Assistant to the Chair

Non-Exempt

This position is a pay grade 7. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf

Technical/Para-Professional

Dept of Public Health

Division of Academic Affairs

03/19/2026

Yes

Associates degree in Business, Business Administration, Mass Communications, or related field. Four years of relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Performs complex administration support duties for the Department of Public Health.

Performs complex administrative support duties for the Department of Public Health. Executes faculty workload reports. Works with the Department Chair to manage the department’s budget, internal grants, and other financial resources. Processes faculty, staff, and student hiring processes, Electronic Personnel Action Forms (EPAFs), and scheduling interviews and completing all hiring documentation. Works with the Department Chair to enter and manage course scheduling for the department. Manages all faculty, staff, and student travel processing for the department. Works with the Department Chair to manage all purchasing for the department. Provides departmental or university information to students, departments, faculty and staff. Schedules appointments and activities for the Department of Public Health. Compiles, tracks, and reviews data and reports. Prepares, reviews, revises, and distributes documents and correspondence for and on behalf of the Department of Public Health. Performs e-mail communication, phone calls, budget analysis, and report preparation. Performs other related duties as assigned.

Requires a general knowledge of standard University functions. Requires good knowledge of procedures and practices. Must be able to use standard Microsoft Office software. Must be able to apply policies and procedures and solve routine problems of a repetitive and, at times, complex nature. Works with College of Health Sciences faculty, staff, and students, as well as other campus departments.

Full Time

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.

Annual Security and Fire Safety Report