Administrative Coordinator

Job Description

We are seeking a proactive and detail-oriented Administrative Coordinator to provide comprehensive administrative and operational support, ensuring the smooth day-to-day functioning of the department. The role involves managing documentation, scheduling, correspondence, and assisting management with reporting, logistics, and coordination tasks. The ideal candidate will demonstrate strong organizational and communication skills, the ability to multitask effectively, and professionalism in handling confidential information within a fast-paced corporate environment.

Key Responsibilities

• Coordinate and support day-to-day administrative operations.
• Manage correspondence including emails, memos, and internal communications.
• Maintain accurate records, reports, and documentation.
• Schedule and organize meetings, appointments, and events.
• Track and follow up on departmental deliverables and deadlines.
• Assist with procurement requests, expense tracking, and document processing.
• Ensure confidentiality of all sensitive and official information.
• Liaise effectively with internal teams to support business operations.
• Provide logistical and clerical support as required by management.
• Assist with HR and operational activities such as attendance tracking and onboarding.

Skills

• Strong organizational and time management skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office tools (Word, Excel, PowerPoint) and general office administration.
• Skilled in managing confidential documents, correspondence, and scheduling.
• Ability to handle multiple priorities under pressure in a professional manner.
• Reliable, adaptable, and committed to maintaining a high standard of administrative support.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 3 – 5 years of administrative experience, preferably in banking or financial services.
• Fluency in Arabic and English is mandatory.
• This is a full-time position based in Qatar.

Job ID: 22102501-114VG