Administrative Coordinator

You’re here to serve — and you wouldn’t have it any other way!

As an administrative coordinator at Gallup, you’ll ensure the smooth operation and welcoming atmosphere of our growing San Francisco workspace. Your proactive mindset, organizational precision and service-oriented approach will make you the go-to partner who keeps everything and everyone on track.

Strong communication skills, integrity and self-motivation to do excellent work will be essential to your success as you coordinate and execute office tasks, manage visitors and vendors, organize schedules and meetings, and support senior leaders and partners.

If you’re a hands-on, energetic team player seeking to join others on a mission to change the world, apply today.

What You’ll Do

• Serve as the main on-site point of contact for daily office operations, including facility management, maintenance scheduling and vendor coordination
• Welcome and assist guests, job candidates and partners, managing building access and ensuring an exceptional visitor experience
• Oversee office upkeep, supply management, and mail and package coordination
• Organize logistics for on-site meetings and events, including parking, AV setup, catering, and room preparation
• Provide administrative support to the San Francisco leadership team, including scheduling, submitting expense reports, gathering information, coordinating activities and completing other administrative projects as assigned
  
  

Who We Want

• Service-minded partners who have the confidence, professionalism and dedication to support leaders, clients and vendors with whatever they need
• Self-directed achievers who thrive in a fast-paced environment, enjoy working with a variety of individuals and varying schedules, and love organizing information and tasks
• Proactive problem-solvers who take initiative, anticipate challenges and implement solutions
• Sophisticated communicators who quickly build rapport, ask smart questions and easily engage others in conversation
• Agile multitaskers who balance precision and adaptability — arranging every detail, adjusting to evolving needs and meeting simultaneous deadlines with excellence
  
  

What You Need

• Bachelor’s degree preferred
• At least two years of experience in administrative support, office management or operations coordination preferred; previous work in a startup environment a plus
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook required
• Experience using Notion for daily workflow preferred
• A commitment to working on-site at Gallup’s San Francisco office up to five days a week required
• Eligibility to work in the U.S. required; this position is not eligible for employment visa sponsorship
  
  

What You’ll Experience

• Mission-driven work: Make a meaningful difference in the world with your unique contributions, commitment to service and exceptional outcomes.
• An empowering culture: Collaborate with smart, passionate people who love what they do and welcome your ideas, perspectives and experiences.
• Learning and development: Grow in your career as we invest in what you do best, encourage curiosity and create an environment where it’s safe — and expected — to challenge the status quo.
• Brand strength, startup energy: Thrive in an innovative environment backed by a trusted brand.
  
  

About Gallup

At Gallup, we change the world, one client at a time, through extraordinary analytics and advice on everything important facing humankind. Learn more about our work and life at Gallup.

Gallup offers a robust benefits package that includes medical, dental, vision, life and other insurance options; a fully vested 401(k) retirement savings plan with company matching; an employee stock ownership program; mass transit reimbursement; family-building benefits; an employee assistance program; and various reimbursements and activities that enhance our associates’ wellbeing. We also offer an estimated hourly range of $36-$48 for this role. Hourly pay is based on a variety of factors, including an individual’s education, experience and skills.

Gallup is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender identity, or any other legally protected basis, in accordance with applicable law.

To review Gallup’s Privacy Statement, please click this link: https://www.gallup.com/privacy. This privacy policy is meant to help you understand what information we collect, why we collect it, and how you can update, manage and delete your information. Your application and the information you provide will be processed and stored in the United States.